Society Vice-President


University Vice-President

As Vice-President, you are responsible for ensuring that Project Worker fundraising is appropriately collected and tracked throughout the year, including Gift Aid claims, that they have access to the data, website and information they need and that the charity members outside the University Society has has visibility of the progresses.

As well as reporting to the President, you will work within the Business Operations Committee, and attend their monthly committee meetings. You may also have additional responsibilities specific to the university society structure dictated by the university or area in which you are based.

Role Description

The university society Vice-President is responsible for tracking the progress of PW fundraising and manage their administration. They are expected to feedback PW fundraising progress (especially if low or a cause for concern) to the President and Fundraising Officer. They are expected to support the Data Admin Manager and help with IT trouble-shooting, The Vice-President manages the University bank account and the expenditure of the society budget throughout the year. They will need to collect PW deposits, transfer funds between accounts, transfer reimbursements and organise Caxton Cards. They will ensure that PWs understand charity’s policies, are set up in our data system, know how to use the PW site and Workplace.

Any member of the society committee is also expected to help out with recruitment, training and other general tasks, become a PW mentor, and to be involved in socials, training and promotional events throughout the year.

Annual Activities

Project Estimated Start Month Estimated End Month
Become a signatory on the UC bank account Sept 2017 Sept 2017
PW recruitment – advertising Sep 2017 Jan 2018
PW recruitment – interviews and selection Nov 2017 Jan 2018
PW recruitment – Welcome Meeting Dec 2017 Jan 2018
Deposit collection Nov 2017 Jan 2018
Fundraising training (with the Fundraising Officer) Dec 2017 Feb 2018
Fundraising tracking and support Dec 2017 June 2018
Support PW Admin Dec 2017 June 2018
Facilitate booking of PW flights March 2018 April 2018
PW support Dec 2017 June 2018
Events and socials Sept 2017 June 2018
Monitor the account on a monthly basis and update the PW Fundraising Tracker Dec 2017 June 2018
Support the PW School Investment Grant, Living Allowance transfer and Central Pots awards June 2018  June 2018

Competencies

Core Skills
  • Time management
  • Attention to detail
  • Teamwork
  • Excellent organisation
  • Numerically confident
  • Experience using Google Sheets or MS Excel
  • Can build good relationships with others both in person and remotely
Desirable Skills
  • Previous experience with running a budget
  • Previous experience of training people/ running group meetings