Data Administration Manager
Role Description
The Data Administration Manager tole, Admin Manager for short, is perfect for someone who has or has not worked in the central charity before and would like gain a better understanding of how the charity is structured and interact with all the committees. The role requires working with the Information and Governance Manager and our Society Vice-President to manage all our “people data” – be it on Google Drive, the database Salesforce, or our online mailing list tool MailChimp. You will also be an administrator of our new internal social media platform, Workplace. Your task will include managing all our mailing lists, coordinating any upgrades to the ‘Contacts’ section and making sure the charity are using Google Drive correctly.
You will also have the opportunity to work with the Business Operations Committee on exciting new knowledge management and IT initiatives. There will be opportunities to get involved in setting up sophisticated tools and gadgets, such as Awesome Tables, WordPress and Google sites.
Annual Activities
| Project | Estimated Start Month | Estimated End Month |
| Ensure Google Drive and Database access rights are updated with new central charity members | September 2017 | October 2017 |
| Set up mailboxes and mailing lists for the year (on Google Drive) and provide trouble shooting throughout the year | September 2017 | October 2016 |
| Liaise with Communications to ensure Mailchimp Mailing Lists are consistent with database | September 2017 | November 2016 |
| Ensure Google Drive folders are properly managed. Meet with every committee over the year to coordinate a ‘clean up’ of their folders. | October 2017 | September 2016 |
| Oversee ‘Contacts’ section of the database, cleaning data and coordinating any improvements suggested to this. | October 2017 | September 2016 |
| Handover to new Data Administration Manager | September 2016 | October 2016 |
Competencies
| Core Skills |
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| Desirable Skills |
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